New To PowerBI: Daily Dashboard Email Updates Via Subscription

I’ve written a lot about PowerBI, both on this blog and in my previous role at St Andrew’s College and one of the things I love most about the product is the current speed of development. Significant new features are added monthly, often in response to user requests (hint, if you want to see a new feature submit it here) and today I saw announced a great new feature.

Daily Dashboard Email Subscriptions is a new feature allowing your PowerBI users to subscribe to a company or individual dashboard and receive daily email snapshots of this critical data.


An example email of a dashboard overview emailed daily to the recipient

For users that are used to Microsoft SQL Server Reporting Services (SSRS) this feature could not come soon enough. It is super easy for your end users to sign up themselves for these daily emails, they simply go to the dashboard of their choice (or make a custom dashboard by pinning the visuals they want to track) and hit subscribe:

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Note: if your data does not change regularly, then will not be bombarded with daily emails that were identical to the previous day. The updates come via email only as regularly as your data refreshes but no more than once a day. Therefore, if you have non-critical data that only refreshes once a week, you will only receive an email once a week.

It looks like the PowerBI team isn’t stopping there when it comes to email subscriptions, with new features coming soon that include:

In an education context I can see this being super helpful for Executive and Enrollment Teams where they need to track time sensitive data e.g. how many beds remain in the boarding house? What is the gender split in Year 10? How many students have passed their internal assessment before the end of the year? Lots of possibilities exist for daily emails of key dashboards.

I am always keen to discuss what I've written and hear your ideas so leave a reply here...

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