Planning To Deploy MS Teams? Check This Resource First

With many businesses already deploying Microsoft Teams, and many educational institutes looking to follow along once Teams for Education in Office365 is officially launched, the following website is a great starting point to successfully start planning:

Success With Microsoft Teams

The website aims to provide practical guidance on best practice tips for deploying Teams and includes:

  • A link to download planning resources
  • Video tutorials including an overview/introduction, guide for deploying/operating teams, tips for ensuring success with Teams in your organisation and a bandwidth calculator to identify what impact Teams may have on your network
  • A link to download the Teams application for all the supported platforms including Windows, MacOS, iOS, Android and Windows Phone (and of course web browser platforms).

Teams Calculator.PNG

Screenshot of the bandwidth calculator provided on the Success With Teams website

It is good to see Microsoft putting together companion websites for a new tool like Teams to ensure that organisations can introduce it smoothly. Here’s the other info from the website:

Teams.PNG

Screenshot of the help topics available

Using “Meet Now” In Microsoft Teams

Video

I just learnt about this feature in Microsoft Teams – the ability to “Meet Now” and have a spontaneous video conference with the added ability to do screen sharing within it.

Given that Microsoft Teams is going to be replacing Microsoft Classroom (previously in public preview for the last six months) this looks like a very handy feature for students to collaborate remotely with.

School Is Finishing – How Do I Keep A Copy Of My OneNote Class NoteBooks?

One of the most common questions that I get asked my students and teachers is “How do I keep my Class OneNote Notebooks when the school year finishes?” It’s a legitimate query given this was pretty easy in a non-digital age: you simply walked off with your ring binder folder or exercise book.

In a new blog from the OneNote Team, they have explained a new way to effectively save a copy to your personal Microsoft account so you always have a copy of your class notes. Here’s how to do it:

  1. Sign in to OneNote Online, our web version of OneNote.
  2. From the Notebook list, click Class Notebooks to display all your Class Notebooks.
  3. Right-click to select a Class Notebook and then select Save a copy.

OneNote Save a copy 1

Right-click a Class Notebook and select Save a copy.

  1. Click Next. You are prompted to sign in to a consumer Microsoft account. If you don’t have one, go here http://www.live.com to sign up.

OneNote Save a copy 2

That’s it! Your OneNote Class Notebook is copied to the consumer OneDrive and is available for you to use elsewhere.

On the blog, future developments are hinted at as well:

This is just the initial rollout of the Save a copy feature. In the near future, we will add the ability to choose any notebook type, not just Class Notebooks. We will also roll out the Save a copy feature to your own OneDrive for Business, which will allow students to save a copy of their Class Notebook from a teacher’s OneDrive for Business to their own OneDrive for Business.

If you’re a school leader please make sure you share this feature with your students so they can ensure they’ve kept a copy of their work.

Harvest: Making Marking Easy in OneNote Class Notebooks

Harvest2OneNote Class Notebooks remain one of the most popular features in the Microsoft Office365 Education offerings and teachers love the simplicity of seeing all of their students’ work in one place. This is especially important when it comes to quickly and efficiently marking the work of students and providing feedback.

The One Education team, creators of the Infinity One laptop for students, recognised the power and popularity of OneNote and created a brand new product called Harvest to supercharge marking and sharing of student work for teachers. This is hosted entirely in the Azure cloud and harnesses all the power of Office365 API and OneNote Class Notebooks, demonstrating innovative thinking by helping teachers reduce the time consuming work of marking and collating student work.

I’ve created a quick six minute introduction to the product where I walk through some of the key features and you can see this below:

As you will have seen in the video, teachers can install the plugin into OneNote Online (note that for now OneNote desktop does not support the addition of third party extensions, so Harvest only works in the browser version of OneNote Online) and can get started marking student work immediately:

Harvest1

Currently, Harvest supports a database of both New Zealand and Australian curriculum standards/strands meaning teachers can easily search for the standard they wish to mark student work against. This, in itself, streamlines the marking process for teachers as they do not need to manually enter the curriculum details that the student is studying.

Here is a simple example of marking a student’s Year 13 Calculus work:

On the left you can see the student’s Maths–>Calculus section in the OneNote Class Notebook has been selected and on the right the teacher has clicked “Browse” to identify the curriculum strand they’re assessing against. Mathematics and Statistics is selected.

Harvest Maths1

The teacher selects the curriculum level / year level to narrow down the selection of curriculum strands to choose from:

Harvest Maths2

The teacher then selects the most appropriate curriculum strand(s) they are assessing against:

Harvest Maths3

The teacher can now see the curriculum strand, give it a grade of “Below / At / Above Level” and can even add a comment of up to 255 characters (visible only to the teacher currently)

Harvest Maths4

Harvest Dashboard

Harvest Dashboard Link

What really sets Harvest apart is the use of existing API within OneNote to collate all of this work (essentially, these grades are Tags within OneNote) and then display them in a “single pane of glass” interface. This assists the teacher to get an overview of either a single student or an entire class based off the marking they have completed. To view this dashboard the teacher simply clicks the “Harvest” menu item and then “Dashboard” and it loads for them in a new tab in their browser:

Harvest Dashboard1

Some things to note in the above screenshot:

  • Teachers can select from multiple different OneNote Class Notebooks on the left hand menu
  • Teachers can also select from multiple curriculum areas within the same Class NoteBook which obviously makes a lot of sense for primary school teachers, or cross-curricular class environments.
  • Students are all listed in a grid (the columns), with a colour coded system showing whether they are Below / At / Above The Level based on each curriculum strand marked (the rows in the grid). Where a student does not have work marked against a particular curriculum strand it is grey indicating “No Rating”
  • Harvest will also generate a thumbnail of the student work when hovering over the grade in the grid – note at this stage thumbnails of digital inking is not available.

It’s not hard to imagine how beneficial the above view would be for a teacher when it comes to writing school reports or preparing for parent/teacher interviews – they would literally have ALL graded work collated into one place and able to show the parent at the click of a button. This is harnessing all the power of OneNote Class Notebooks, the associated API’s and the Azure cloud to streamline marking and reporting for teachers.

Harvest Dashboard2

Viewing larger thumbnails of student work in Harvest Feed, where the various grades are easily recognizable through consistent colour coding.

To top it off, teachers can choose to share selected student work directly to parents with a shortened URL (something Microsoft recently added to Class Notebooks):

Harvest Share

A teacher must first select “Student Feedback” along the top to make it publicly visible, and then simply copy the link to share with a parent.

I am really excited by the prospects of Harvest because it seems like a product that understands the challenges teachers have managing large amounts of assessment and aims to simplify the reporting process. With many schools moving to increasingly digital and paperless environments, leveraging the existing power within OneNote to support assessment and reporting is a smart move and something I’d imagine many schools will be very interested in.

For schools that are wanting to get started with Harvest straight away, check out these comprehensive set up instructions.

Enrolling a Windows 10 Home Edition BYOD Device Into Intune For Education

I’ve run a lot of demonstrations of Intune for Education  over the last few months and today I tried to see if I could enroll a Windows 10 Home Edition BYOD device into Intune for Education.

This is an important consideration because many of the devices that students bring to school typically only have Windows 10 Home Edition on them and this can not be joined to a local Domain or Azure Active Directory. It’s worth being aware, however, that schools can set up the Kivuto portal for free, and offer their students the ability to boost their BYOD Windows 10 version to Pro Edu for free and for the life of the device. You can see how to do this here.

Here are the steps to join a BYOD Win10 Home Edition device to Intune for Education:

1) Under settings, go to “Access work or school” and click the “Connect” button in the main view on the right:

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2) Alternatively, if you hit the Windows button and search for “About this PC” you’ll see overall device info like below. Note the Edition is Windows 10 Home and there is also a link directly to “Connect to work or school”

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3) When prompted, enter your full school email address as below:

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4) When prompted, enter your school password:

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5) If entered correctly, you’ll receive confirmation it’s been done:

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6) You will then be advised that the device is being registered and applications and policy is being applied in line with the settings in Intune for Education:

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7) Once completed, you will now be returned to the “Connect to work or school” screen and can now see your account listed as below:

 

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8) As a reference, below is the product licenses assigned to the demo user in my Office 365 Tenant:

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9) If you hit the Windows key you should see the various apps streaming to the device as per the policy in Intune for Education:

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For schools, knowing that they can can enroll Windows 10 Home Edition BYOD directly into Intune For Education is an important step as they don’t need to worry about upgrading the devices to Win10 Pro / Edu.

 

Azure AD B2B – Simplifying Collaboration With Users Outside Your Organisation

AAD B2BCollaboration is a buzz word that is hard to avoid in virtually every sphere of life these days, whether that is education, work environments and right through to team building exercises. This week I learnt about Azure AD B2B a new feature in Azure Active Directory that went into general availability in April 2017.

This feature solves a very real problem many organisations currently have: how to securely and easily invite users from outside your organisation and enable them to access key applications and resources that are only available to internal Office365 tenant users. Existing Microsoft customers have made it very clear that the ability to work with external partners is critical:

97-percent-support

I am particularly excited about this feature to enable better collaboration between schools in the Communities of Learning here in New Zealand. For those unfamiliar with what a CoL is, here is the summary:

A Community of Learning | Kāhui Ako is a group of education and training providers working together to help learners achieve their full potential. These include early childhood education services me ngā kōhanga reo (early learning services), schools, kura and post-secondary.
Each Community of Learning | Kāhui Ako sets shared goals, or achievement challenges based on the particular needs of its learners.

I’ve added the bold highlights above to focus on the fact that for these groups of schools (often 10-15 in number, clustered together geographically), and having the ability to access and share key resources is critical. This is where Azure AD B2B excels:

The key benefits of Azure AD B2B collaboration to your organization

Work with any user from any partner

  • Partners use their own credentials
  • No requirement for partners to use Azure AD
  • No external directories or complex set-up required

Simple and secure collaboration

  • Provide access to any corporate app or data, while applying sophisticated, Azure AD-powered authorization policies
  • Seamless user experiences
  • Enterprise-grade security for apps and data

No management overhead

  • No external account or password management
  • No sync or manual account lifecycle management
  • No external administrative overhead

Put in simple terms, schools can all sign into a “host” Office365 Tenant’s Azure Active Directory using their own school’s email address and password, or even a personal email address such as yahoo.com or gmail.comThis immediately removes any barriers to access of documents but retains full security and the application of policy to these external users is very easy too e.g. requiring Multi Factor Authentication (MFA) to ensure security around accessing content.

This is all explained in the following video which I do encourage you to watch through to the end to see just how easy it is to set up.

If you’re interested in getting started immediately, click this link for more information.

Other cool features (demonstrated in the YouTube video above) include:

  • Setting up a “request access” page so that external users can proactively request access and then have a nominated tenant administrator approve all requests in one go, reducing the need to manually set up external users one by one
  • Future plans exist to federate with popular third party identity providers as well such as Google/Yahoo to provide true Single Sign On (SSO) experiences.
  • Easily use AAD Groups to manage access and policy e.g. create an “External Schools OneNote” Group that teachers from other schools would be added to so that they can access and share OneNote resources (or Sharepoint, or Teams etc).
  • There is advanced feature such as MFA that can be applied, restrictions based on OS e.g. allow only iOS or Windows 10 but block Android, as well as detailed reporting around sign in and accessing of content from external users.
  • Access source code on GitHub published by Microsoft to support getting AAD B2B up and running quickly.

Setting up Azure AD B2B has a wide range of potential uses in school settings and I’m interested to see how this plays out over the next few months as it gets picked up and used by schools.

OneDrive Files On Demand – Perfect for BYOD

ssd-vs-hdd

Credit: TechoFAQ

Over the last couple of years it has been evident that increasing numbers of BYOD laptops have transitioned to Solid State Disks (SSD) which is terrific since they are significantly faster than traditional Hard Disk Drives (HDD), have lower failure rates and also improve battery life.

However, due to their higher price point, the actual available storage volume of SSD is often markedly lower than equivalently priced HDD.  This means students are faced with the difficult decision around what content do they store locally on the their device versus using selective sync in the OneDrive cloud and/or storing on an external USB drive.

Selective Sync effectively allows you to upload content into OneDrive that you don’t access frequently, and then download it when you do need it. Critically, however, this content will not appear in your local File Explorer browser so you can’t “see” it unless you log into OneDrive via a web browser and choose to sync it locally to your device.

OneDrive Files On Demand Coming In Windows 10 Fall Creators Update

This is why the announcement last Friday at the Build 2017 conference was so exciting. A new feature will allow you to see all of your content in OneDrive in your File Explorer, irrespective of whether it is stored locally on your device, or only in OneDrive in the Microsoft Cloud. Then, if you want to access any content that is only in OneDrive it will automatically be downloaded “on demand” when you click to open the file/folder.

You can optionally choose to then “always keep on this device” if you are going to be requiring regular or off-line access to this file.

Read the full blog post about this here.

Here are some images from the original blog post to show you how this works:

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Note that the selected folder takes up 1.37TB of storage in the OneDrive cloud, but that locally in File Explorer it shows 0 bytes on the local device.

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The various status of each file and folder is shown in the “Status” column, indicating whether it is in the OneDrive Cloud only or stored locally on the device. Right mouse clicking allows you to choose to “Always keep on this device”

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If a file is not stored locally, simply double clicking on it as you normally would to open a file will immediately trigger a download to open the requested file.

My Point of View:

I see this as being a massive aid for schools, helping both teachers and students maximize the performance of their devices. Getting more SSD into teacher and student devices will drive longer battery life, lower failure rates and faster accessing of content. However, by being able to seamlessly see what is in the Cloud and what is stored locally removes any barrier or confusion around the location of content for end users.

With many BYOD devices starting with 64GB of storage, this opens up the vast OneDrive storage capacity to students and teachers in an easier, more seamless way, meaning there is even less reason to use USB hard drives for storing content.

This feature will be available in the Windows 10 Fall Creators Update as well as new OneDrive features for iOS/Android devices.