OneDrive Files On Demand – Perfect for BYOD

ssd-vs-hdd

Credit: TechoFAQ

Over the last couple of years it has been evident that increasing numbers of BYOD laptops have transitioned to Solid State Disks (SSD) which is terrific since they are significantly faster than traditional Hard Disk Drives (HDD), have lower failure rates and also improve battery life.

However, due to their higher price point, the actual available storage volume of SSD is often markedly lower than equivalently priced HDD.  This means students are faced with the difficult decision around what content do they store locally on the their device versus using selective sync in the OneDrive cloud and/or storing on an external USB drive.

Selective Sync effectively allows you to upload content into OneDrive that you don’t access frequently, and then download it when you do need it. Critically, however, this content will not appear in your local File Explorer browser so you can’t “see” it unless you log into OneDrive via a web browser and choose to sync it locally to your device.

OneDrive Files On Demand Coming In Windows 10 Fall Creators Update

This is why the announcement last Friday at the Build 2017 conference was so exciting. A new feature will allow you to see all of your content in OneDrive in your File Explorer, irrespective of whether it is stored locally on your device, or only in OneDrive in the Microsoft Cloud. Then, if you want to access any content that is only in OneDrive it will automatically be downloaded “on demand” when you click to open the file/folder.

You can optionally choose to then “always keep on this device” if you are going to be requiring regular or off-line access to this file.

Read the full blog post about this here.

Here are some images from the original blog post to show you how this works:

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Note that the selected folder takes up 1.37TB of storage in the OneDrive cloud, but that locally in File Explorer it shows 0 bytes on the local device.

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The various status of each file and folder is shown in the “Status” column, indicating whether it is in the OneDrive Cloud only or stored locally on the device. Right mouse clicking allows you to choose to “Always keep on this device”

3

If a file is not stored locally, simply double clicking on it as you normally would to open a file will immediately trigger a download to open the requested file.

My Point of View:

I see this as being a massive aid for schools, helping both teachers and students maximize the performance of their devices. Getting more SSD into teacher and student devices will drive longer battery life, lower failure rates and faster accessing of content. However, by being able to seamlessly see what is in the Cloud and what is stored locally removes any barrier or confusion around the location of content for end users.

With many BYOD devices starting with 64GB of storage, this opens up the vast OneDrive storage capacity to students and teachers in an easier, more seamless way, meaning there is even less reason to use USB hard drives for storing content.

This feature will be available in the Windows 10 Fall Creators Update as well as new OneDrive features for iOS/Android devices.

From The Garage: Presentation Translator

Presentation Translator

The annual Microsoft Build conference is running at the moment and amongst other announcements I saw this one from the Microsoft Garage called “Presentation Translator”

This looks to be a plugin for PowerPoint that will offer some pretty neat features and is described on the website as:

As you speak, the add-in allows you to display subtitles directly on your PowerPoint presentation in any one of more than 60 supported text languages.

Additionally, up to 100 audience members in the room can follow along the presentation in their own language, and on their own phone, tablet, or computer.

There is some obvious scenarios where this functionality will be awesome when you have a multi-lingual audience you’re presenting to, however I can see a lot of value for this within Education as well. One situation would be for students who prefer to be able to read content to deepen their understanding. Having real time transcription (and translation) will certainly be an amazing demonstration of technology that will add real value to students and teachers alike.

This is not an official release yet but you can sign up for the preview here.

 

Digital Inking – Improves Teaching & Learning

Inking.PNG

I have visited a number of schools recently and demonstrated many of the natural hand gestures for editing and Ink Replay available in Office365 and the response is always very positive from teachers and students alike.

I have recently found the above infographic showing independent research from Sharon Oviatt, an expert in human centered and multi-modal interfaces and use of pen inputs on computers. I find that the numbers in the infographic resonate with teachers that I’ve been working with who are using Digital Inking to prepare student work, provide feedback and mark assessment.

When I was still at St Andrew’s College I recorded an interview with the Head of English and she explained how she marks English assignments using her Surface Pro 3 and digital ink:

DigitalPenUsageThere are many and varied compelling reasons to try Digital Inking and with a wider range of devices now supporting this, from entry level OEM offerings through to the newly announced Surface Laptop,  there is bound to be a device that meets your budget and requirements.

If you are interested in further research and information from Sharon Oviatt on the “power of the pen” then I encourage you to check out this blog from the Microsoft In Education team where it goes into more depth about the impact of computer interfaces on learning.

You can read the full blog post here.

Device Based Activation for Office365 ProPlus – Great For Education

UPDATE:  a reader of this blog pointed out the following step by step guide to using Device Based Activation  that I would encourage you to read as well in conjunction with the Microsoft guide below. The above link also contains additional details for SCCM and GPO if that is relevant for your environment too.

I wrote a recent blog post with the best practice guide to how to deploy Office365 ProPlus in various scenarios. Some of the feedback on that post was how would this work in a shared device environment such as a school computer lap or shared laptops in a COW (Computers on Wheels).

Activate OfficeThe guide does have a link specifically referencing shared environments, however a number of schools did raise the downside that a student would still need to activate the Office365 ProPlus installation from time to time when they say this prompt on the right.

After asking around internally I have now been shared an alternative method of installation for Office365 ProPlus licensing that was build specifically with schools in mind and you can read the entire guide, along with step by step video tutorials by clicking the following link:

Office365 ProPlus Device Based Activation

What I see from this resource is there are a few main benefits for schools taking this approach:

  • The student never sees the Office activation prompt because the device has activated Office365 ProPlus and not the individual user
  • There is an included tool to automatically un-install the MSI Office2016 version that may have been installed with Volume Licensing
  • This Device Based Activation method can be automated using MS SCCM or Group Policy.
DBA1

An Office Mix video showing the requirements and advantages of Device Based Activation

DBA2

The different components in the Device Based Activation process

From an education perspective, this will help keep school/staff devices running the same version of Office365 as the students who typically download their own copy from a network share or the Office Portal. Given that updates and new features come to the subscription based ProPlus version much faster it is worth having a consistent user experience across all devices / users in your school.

This is a useful link outlining the differences between Office365 and Office 2016 and I’ve highlighted the key differences here in terms of updates/functionality:

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The other major benefit of Office365 ProPlus is that it can be installed on up to five other devices.

It’s time to recognise that there is a wide range of options when it comes to deploying Office365 in education. To maximize the value of the subscription based approach, along with the regular updates and new features, using something like Device Based Activation, or one of the other methods from the best practice guide, will ensure that you’re always using the latest and greatest of Office.

 

Major OneNote Class NoteBook Announcement: Sharing With Parents

onenote-class-notebooksOne of the things that has really impressed me over the last couple of years has been the responsiveness from the Microsoft Education team to the requests of teachers and how they want to use OneNote in their classes.

Today, in a new blog post that you can read here, the OneNote team have announced four new features that make it even easier for teachers to securely and flexibly share the learning of students with parents at home.

The four new features announced are:

  1. Parent or guardian access to Class Notebook (read-only links)
  2. Parent or guardian access APIs (e.g. if you have a Parent Portal or LMS that you want to generate these links automatically from)
  3. Permissions in the Collaboration Space (control which students can see which sections in the Collaboration Space – great for Project Based Learning)
  4. Delete student content when removing permissions (keep it tidier when removing students from your Class Notebook)

Of these, the first is the biggest “win” for teachers in my view as this allows them to achieve a feature request that has been around for a while – bringing the parent/guardian “into” the digital classroom by selectively and securely sharing the relevant sections with them.

Another scenario where this could work is if you have a teacher aide that wants to see a student’s work in a particular class, they could access it in read only through this method.

To see how easier it is to achieve this, have a look at the following animated GIF:

OneNote-Class-Notebook-updates-include-read-only-parent-or-guardian-access-and-collaboration-space-permissions-1b

From the original blog:

Teachers now can quickly and easily generate read-only links to both the Content Library and individual student notebooks. A parent or guardian can click the link to open OneNote on the web and view their student’s notebook. The teacher can also easily remove these notebook links if desired. This new capability is located under the Manage Notebooks area of the Class Notebook. To try the new parent and guardian features, a school simply needs to have guest access enabled for their Office 365 site. Find additional details here.

The other major point from this update is the ability to control the Collaboration Space more effectively by assigning students in groups to sections. Again, from the original blog:

OneNote-Class-Notebook-updates-include-read-only-parent-or-guardian-access-and-collaboration-space-permissions-2

Teachers can now sub-divide the Collaboration Space—based on student permissions that the teacher assigns for each section—into groups allowing project-based learning (PBL), among many other new scenarios. This new permission, located under the Manage Notebooks area of the Class Notebook, enables a teacher to create specific sections in the Collaboration Space assigned to specific students.

For example, say you have four groups of six students each. The teacher assigns each group of students to a specific section. Group 1 can work together in the Group 1 section, but cannot see that the Group 2, Group 3 or Group 4 sections exist in the Collaboration Space. This is similar to how in Class Notebook students cannot see each other’s private notebooks.

Don’t forget to check this out in it’s entirety by going to the original blog post here, and better yet, given that these updates are available immediately, go and have a play with them.

Finally, I know there will be a lot of happy teachers with these announcements as I’ve had numerous discussions over the last few months with teachers trying to work out how to create ePortfolios for their students/parents to access and now this gives that functionality in a very simple, controllable manner.

Windows 10 Creators Update Is Here

Many of you will have been waiting for the official release date of the Windows 10 Creators Update last week and now that it is launched the best place to get an overview of the new features is the official Windows Blog.

You can read the post introducing Creators Update here.

For a visual overview, here is a good video clip:

Some of the features that really stand out for me are:

  • 3D Paint – the ease of building out 3D apps in Creators Update is a neat feature with plenty of real world application, especially in education.
  • Mixed Reality – the announcement of lower-cost devices that will support mixed reality is exciting as it means more students can develop in this space without the cost of a HoloLens headset.
  • Beam Game Broadcasting – for the gamers amongst us, you can now easily stream your games in real time to the web for others to follow along with – no need for third party tools.
  • Updates to the Edge Browser, including better tab management and preview options, default support of PDF and eBook reading is now a feature as well.
  • Mini View Feature – an “always on top” frame allowing you to keep an eye on a critical app, skype call, or browser window, whilst working in another window at the same time.
  • A whole range of new security updates to keep your device safe.

Read the blog overview here.

There are a range of different ways to get Windows 10 Creators Update, from the blog link above:

You can get the Creators Update in a few different ways. If you already have a Windows 10 PC and have automatic updates enabled, the update will be delivered to you when it’s ready. If you are an advanced user and would like to get the update manually, visit this blog post to learn how to get the Creators Update.

So go get started creating and leave comments with your experience below.

Guide For Deploying Office365 ProPlus

office-365-appsI am writing a quick blog in response to the confusion I’m seeing in schools around the different versions of Microsoft Office 2016 and the varying ways this can be installed for users. The main reason this is causing confusion and problems is the release cycle of new features, in particular ones that tend to be appealing to schools such as embedding features in OneNote and digital inking options.

A colleague of mine is going to write a more technical overview of this and I’ll update this blog post to reflect this, but thought I would at least point users to the following fantastic overview:

Deployment Guide for Office365 ProPlus

This is broken down into the following sections:

  • Get Started – an overview of what’s new.
  • Deploy Office365 ProPlus – deploying from a local network directory or use SCCM
  • Manage Updates – choose frequency and source of updates for your users
  • Upgrade to Office365 ProPlus – tips for organisations that are not already on ProPlus and how to manage a smooth upgrade
  • Best Practices For Deploying – key considerations to keep in mind when deploying ProPlus

The key consideration for organisations is whether to move away from the traditional Volume Licensing version of Office, usually pushed out with an MSI package, and instead use the “Click 2 Run” version of Office365 ProPlus. Whilst many schools are simply getting students to download and install Office2016 directly from the Office Portal, when it comes to managing this for staff machines having automated options is important.

The Deployment Guide for Office365 ProPlus should provide all the information school IT administrators need to make these decisions on how best to get ProPlus onto devices.