Harvest: Making Marking Easy in OneNote Class Notebooks

Harvest2OneNote Class Notebooks remain one of the most popular features in the Microsoft Office365 Education offerings and teachers love the simplicity of seeing all of their students’ work in one place. This is especially important when it comes to quickly and efficiently marking the work of students and providing feedback.

The One Education team, creators of the Infinity One laptop for students, recognised the power and popularity of OneNote and created a brand new product called Harvest to supercharge marking and sharing of student work for teachers. This is hosted entirely in the Azure cloud and harnesses all the power of Office365 API and OneNote Class Notebooks, demonstrating innovative thinking by helping teachers reduce the time consuming work of marking and collating student work.

I’ve created a quick six minute introduction to the product where I walk through some of the key features and you can see this below:

As you will have seen in the video, teachers can install the plugin into OneNote Online (note that for now OneNote desktop does not support the addition of third party extensions, so Harvest only works in the browser version of OneNote Online) and can get started marking student work immediately:

Harvest1

Currently, Harvest supports a database of both New Zealand and Australian curriculum standards/strands meaning teachers can easily search for the standard they wish to mark student work against. This, in itself, streamlines the marking process for teachers as they do not need to manually enter the curriculum details that the student is studying.

Here is a simple example of marking a student’s Year 13 Calculus work:

On the left you can see the student’s Maths–>Calculus section in the OneNote Class Notebook has been selected and on the right the teacher has clicked “Browse” to identify the curriculum strand they’re assessing against. Mathematics and Statistics is selected.

Harvest Maths1

The teacher selects the curriculum level / year level to narrow down the selection of curriculum strands to choose from:

Harvest Maths2

The teacher then selects the most appropriate curriculum strand(s) they are assessing against:

Harvest Maths3

The teacher can now see the curriculum strand, give it a grade of “Below / At / Above Level” and can even add a comment of up to 255 characters (visible only to the teacher currently)

Harvest Maths4

Harvest Dashboard

Harvest Dashboard Link

What really sets Harvest apart is the use of existing API within OneNote to collate all of this work (essentially, these grades are Tags within OneNote) and then display them in a “single pane of glass” interface. This assists the teacher to get an overview of either a single student or an entire class based off the marking they have completed. To view this dashboard the teacher simply clicks the “Harvest” menu item and then “Dashboard” and it loads for them in a new tab in their browser:

Harvest Dashboard1

Some things to note in the above screenshot:

  • Teachers can select from multiple different OneNote Class Notebooks on the left hand menu
  • Teachers can also select from multiple curriculum areas within the same Class NoteBook which obviously makes a lot of sense for primary school teachers, or cross-curricular class environments.
  • Students are all listed in a grid (the columns), with a colour coded system showing whether they are Below / At / Above The Level based on each curriculum strand marked (the rows in the grid). Where a student does not have work marked against a particular curriculum strand it is grey indicating “No Rating”
  • Harvest will also generate a thumbnail of the student work when hovering over the grade in the grid – note at this stage thumbnails of digital inking is not available.

It’s not hard to imagine how beneficial the above view would be for a teacher when it comes to writing school reports or preparing for parent/teacher interviews – they would literally have ALL graded work collated into one place and able to show the parent at the click of a button. This is harnessing all the power of OneNote Class Notebooks, the associated API’s and the Azure cloud to streamline marking and reporting for teachers.

Harvest Dashboard2

Viewing larger thumbnails of student work in Harvest Feed, where the various grades are easily recognizable through consistent colour coding.

To top it off, teachers can choose to share selected student work directly to parents with a shortened URL (something Microsoft recently added to Class Notebooks):

Harvest Share

A teacher must first select “Student Feedback” along the top to make it publicly visible, and then simply copy the link to share with a parent.

I am really excited by the prospects of Harvest because it seems like a product that understands the challenges teachers have managing large amounts of assessment and aims to simplify the reporting process. With many schools moving to increasingly digital and paperless environments, leveraging the existing power within OneNote to support assessment and reporting is a smart move and something I’d imagine many schools will be very interested in.

For schools that are wanting to get started with Harvest straight away, check out these comprehensive set up instructions.

Azure AD B2B – Simplifying Collaboration With Users Outside Your Organisation

AAD B2BCollaboration is a buzz word that is hard to avoid in virtually every sphere of life these days, whether that is education, work environments and right through to team building exercises. This week I learnt about Azure AD B2B a new feature in Azure Active Directory that went into general availability in April 2017.

This feature solves a very real problem many organisations currently have: how to securely and easily invite users from outside your organisation and enable them to access key applications and resources that are only available to internal Office365 tenant users. Existing Microsoft customers have made it very clear that the ability to work with external partners is critical:

97-percent-support

I am particularly excited about this feature to enable better collaboration between schools in the Communities of Learning here in New Zealand. For those unfamiliar with what a CoL is, here is the summary:

A Community of Learning | Kāhui Ako is a group of education and training providers working together to help learners achieve their full potential. These include early childhood education services me ngā kōhanga reo (early learning services), schools, kura and post-secondary.
Each Community of Learning | Kāhui Ako sets shared goals, or achievement challenges based on the particular needs of its learners.

I’ve added the bold highlights above to focus on the fact that for these groups of schools (often 10-15 in number, clustered together geographically), and having the ability to access and share key resources is critical. This is where Azure AD B2B excels:

The key benefits of Azure AD B2B collaboration to your organization

Work with any user from any partner

  • Partners use their own credentials
  • No requirement for partners to use Azure AD
  • No external directories or complex set-up required

Simple and secure collaboration

  • Provide access to any corporate app or data, while applying sophisticated, Azure AD-powered authorization policies
  • Seamless user experiences
  • Enterprise-grade security for apps and data

No management overhead

  • No external account or password management
  • No sync or manual account lifecycle management
  • No external administrative overhead

Put in simple terms, schools can all sign into a “host” Office365 Tenant’s Azure Active Directory using their own school’s email address and password, or even a personal email address such as yahoo.com or gmail.comThis immediately removes any barriers to access of documents but retains full security and the application of policy to these external users is very easy too e.g. requiring Multi Factor Authentication (MFA) to ensure security around accessing content.

This is all explained in the following video which I do encourage you to watch through to the end to see just how easy it is to set up.

If you’re interested in getting started immediately, click this link for more information.

Other cool features (demonstrated in the YouTube video above) include:

  • Setting up a “request access” page so that external users can proactively request access and then have a nominated tenant administrator approve all requests in one go, reducing the need to manually set up external users one by one
  • Future plans exist to federate with popular third party identity providers as well such as Google/Yahoo to provide true Single Sign On (SSO) experiences.
  • Easily use AAD Groups to manage access and policy e.g. create an “External Schools OneNote” Group that teachers from other schools would be added to so that they can access and share OneNote resources (or Sharepoint, or Teams etc).
  • There is advanced feature such as MFA that can be applied, restrictions based on OS e.g. allow only iOS or Windows 10 but block Android, as well as detailed reporting around sign in and accessing of content from external users.
  • Access source code on GitHub published by Microsoft to support getting AAD B2B up and running quickly.

Setting up Azure AD B2B has a wide range of potential uses in school settings and I’m interested to see how this plays out over the next few months as it gets picked up and used by schools.

Digital Inking – Improves Teaching & Learning

Inking.PNG

I have visited a number of schools recently and demonstrated many of the natural hand gestures for editing and Ink Replay available in Office365 and the response is always very positive from teachers and students alike.

I have recently found the above infographic showing independent research from Sharon Oviatt, an expert in human centered and multi-modal interfaces and use of pen inputs on computers. I find that the numbers in the infographic resonate with teachers that I’ve been working with who are using Digital Inking to prepare student work, provide feedback and mark assessment.

When I was still at St Andrew’s College I recorded an interview with the Head of English and she explained how she marks English assignments using her Surface Pro 3 and digital ink:

DigitalPenUsageThere are many and varied compelling reasons to try Digital Inking and with a wider range of devices now supporting this, from entry level OEM offerings through to the newly announced Surface Laptop,  there is bound to be a device that meets your budget and requirements.

If you are interested in further research and information from Sharon Oviatt on the “power of the pen” then I encourage you to check out this blog from the Microsoft In Education team where it goes into more depth about the impact of computer interfaces on learning.

You can read the full blog post here.

Limitless Learning: Four Key Learning Styles

Many moons ago I came across VARK Learning Styles,  a website that acknowledged the different learning styles of students and provided a questionnaire to help learners identify their strongest / preferred learning style.

Today I was introduced to the Limitless Learning website put together by Microsoft NZ that acknowledges students learn in four quite different ways:

  • Visual
  • Auditory
  • Tactile
  • Kinaesthetic

Limitless Learning.PNG

As teachers work towards increasingly differentiated and personalised lessons for students, the above website is a great resource to assist them in planning lessons and ideas that cater to all the learning styles of their students.

With additional teaching resources and guides for schools and parents in choosing the right device for their student, the website is a great resource to check out.

Windows 10 Creators Update Is Here

Many of you will have been waiting for the official release date of the Windows 10 Creators Update last week and now that it is launched the best place to get an overview of the new features is the official Windows Blog.

You can read the post introducing Creators Update here.

For a visual overview, here is a good video clip:

Some of the features that really stand out for me are:

  • 3D Paint – the ease of building out 3D apps in Creators Update is a neat feature with plenty of real world application, especially in education.
  • Mixed Reality – the announcement of lower-cost devices that will support mixed reality is exciting as it means more students can develop in this space without the cost of a HoloLens headset.
  • Beam Game Broadcasting – for the gamers amongst us, you can now easily stream your games in real time to the web for others to follow along with – no need for third party tools.
  • Updates to the Edge Browser, including better tab management and preview options, default support of PDF and eBook reading is now a feature as well.
  • Mini View Feature – an “always on top” frame allowing you to keep an eye on a critical app, skype call, or browser window, whilst working in another window at the same time.
  • A whole range of new security updates to keep your device safe.

Read the blog overview here.

There are a range of different ways to get Windows 10 Creators Update, from the blog link above:

You can get the Creators Update in a few different ways. If you already have a Windows 10 PC and have automatic updates enabled, the update will be delivered to you when it’s ready. If you are an advanced user and would like to get the update manually, visit this blog post to learn how to get the Creators Update.

So go get started creating and leave comments with your experience below.

Guide For Deploying Office365 ProPlus

office-365-appsI am writing a quick blog in response to the confusion I’m seeing in schools around the different versions of Microsoft Office 2016 and the varying ways this can be installed for users. The main reason this is causing confusion and problems is the release cycle of new features, in particular ones that tend to be appealing to schools such as embedding features in OneNote and digital inking options.

A colleague of mine is going to write a more technical overview of this and I’ll update this blog post to reflect this, but thought I would at least point users to the following fantastic overview:

Deployment Guide for Office365 ProPlus

This is broken down into the following sections:

  • Get Started – an overview of what’s new.
  • Deploy Office365 ProPlus – deploying from a local network directory or use SCCM
  • Manage Updates – choose frequency and source of updates for your users
  • Upgrade to Office365 ProPlus – tips for organisations that are not already on ProPlus and how to manage a smooth upgrade
  • Best Practices For Deploying – key considerations to keep in mind when deploying ProPlus

The key consideration for organisations is whether to move away from the traditional Volume Licensing version of Office, usually pushed out with an MSI package, and instead use the “Click 2 Run” version of Office365 ProPlus. Whilst many schools are simply getting students to download and install Office2016 directly from the Office Portal, when it comes to managing this for staff machines having automated options is important.

The Deployment Guide for Office365 ProPlus should provide all the information school IT administrators need to make these decisions on how best to get ProPlus onto devices.

Guest Post: Cultivate Collaborative Learning With OneNote

This post originally appeared in the Interface Magazine, April 2017 edition and has been republished with permission. You can see the online edition by clicking here.

Spade … check. Seeds … check. Compost … check. Watering can … check. OneNote … er … um … what? Three teachers and a group of Year 10 students at Mairehau High School are running a collaborative gardening project, with the aim of:

  • Giving the students practical gardening (as well as digital) skills;
  • Seeing something come out of their time; and
  • Offering an authentic context for their learning.

“It has grown and is not just about their learning but also providing for families and home, and potentially a market garden,” said Tania Swann. “It has become a bit of an entrepreneurial project for the students.

1

Making a connection

The school’s planning team was assisted by Tim Muir, Microsoft Teacher Ambassador, Cyclone, Arnika Macphail, Professional Learning Manager, Cyclone, and Curriculum Consultant Kate Brown.

“In order for this to be successful, we needed the right balance of curriculum support and digital support. Kate helped us to come up with our big idea: ‘Communities work together to connect, nurture and grow’. We’d been using Google Docs with our staff and students. However, after hearing from Tim, we felt OneNote was going to be the right tool for this project. With the help of Tim and Arnika, we set up a OneNote Class Notebook for all the teachers and students.
“We’re also lucky enough to have our hands on the Digital Learning Experience from Cyclone, which means each one of the students and teachers involved has a Surface to work from, which definitely added hype to the project.”

Share and articulate

The project was allotted three hours a week in Flexible Learning Time.

“The students have had such a great attitude towards getting outside and it’s created a nice atmosphere to work in. They opted in and can opt out at any time but no one has.”

Among the green-fingered skills students learned were:

  • How to plant potatoes;
  • How to create beds; and
  • Watering, digging and sieving.

“They love getting into the garden and out into the community, and enjoy doing their classwork on the Surface. We have made the most out of our trips to local nurseries, Cultivate Christchurch, and Bunnings by using the devices to take pictures and notes, all in the OneNote. Students can draw diagrams, annotate work, add videos, add audio, and share their ideas more freely.”

2Everyone is enthused

The project has had a “massive ripple effect” through other staff members.
“We started with a big picture of the fact that it was so cross curricular in possibility, incorporating Biology, Maths, Media, etc., and wanted to connect all of these,” explained Kimberley Walker.

“On a daily basis, a person comes to the team to ask about it and how they can help. It started off as Social Sciences, English and Maths. We now have Hard Materials, the Arts and Science involved. Everyone involved is enthused.

3“We have achieved so much from this one project and it has certainly snowballed into other ideas. The best bits have been the collaborative learning. The students are passionate and enthusiastic. Running something like this has kept them engaged at school and keen to participate.

“Having a shared outcome that we can physically see and touch has brought us closer together. We have things growing in our school garden. That is an achievement in itself. But thanks to the technology, we also have a detailed, up-to-date, accurate record of learning. OneNote has been fantastic. Through using the program, the students have been more forthcoming to share and articulate their understandings.”