Using AzureAD Groups To Quickly Populate Microsoft Teams

Microsoft Teams is the new digital classroom platform from Microsoft and I’ve already reviewed the key features recently here, but if you’re unfamiliar with it here is the official overview video:

I have recently been asked by a few secondary schools and tertiary institutes what is the quickest way to populate students into a Team. You can, of course, use the official Student Data Sync tool which will take information from your Student Management System (SMS) and populate the relationship between teachers, students and classes in a very tidy way (full guide available here)

However, if you’re after a super quick way and you’re already using AzureAD Security Groups then it’s a 5 second job to add all your students into a class. Follow the instructions below to learn just how easy it is!

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You need to start by looking at your existing Groups in the Admin Portal and making sure that you have one that reflects the students/teachers that you want to add to your Team. In the above example this is a mail enabled security group called “Demo Students” with an alias of demos@educationgate.school.nz

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Next. go to your Team in question and by clicking on the Team name (in the above example, 11 History) you will see in the above example there are only three members of the team: 1 owner and two members.  You will also see the “Add Member” option on the right

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Once you have clicked “Add Member” will have the chance to add either individual students/teachers by searching for their name directly OR you search for your AzureAD Group name – in this case “demos”. You need to select this and hit “Add”

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Note that it automatically recognises that there is four members of the group and that it will add each of these members to your Team in one go.

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Confirmation that all four members from the AzureAD Group “demos” have been added to the team.

This is a real time saver for situations where schools are already using AzureAD to populate Groups with their students/teachers. In these examples, you can add an entire class of students as easily as adding a single student.

UPDATE: A keen reader reminded me that the above method is a one time import of the Members of the AzureAD Group – it will not keep them in sync if the membership changes dynamically (to achieve this, SDS is the better option). So the above is certainly a time saver in situations where you want to do a one off import and are prepared to add/remove additional members manually at a later date.

Microsoft Teams For Education Is Here – And It Is Awesome

Big news from over the weekend is that Microsoft Teams, already available in commercial Office365 Tenants, has arrived in Education with all of the new features dedicated to making this app the “one stop shop” for students and educators.

Read the official launch blog post here.

There are a number of major differences in Teams for Education (which replaces the Microsoft Classroom app that was in public preview) and these are designed to streamline the workflows for students and teachers.

Assignments:

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From assigning, through to submission and marking, assessment can be completed directly within the Microsoft Teams app.

Persistent Conversations:

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These allow students and teachers to share ideas on the fly, from anywhere and any device (iOS/Android/Windows Phones supported, along with native apps for Win10/MacOS and Browsers)

As a trained teacher, I can really see the benefit of setting up various channels for persistent conversation where links could be dropped for future reference/revision, video links for homework viewing and even just a fun channel where only semi-related content could be shared e.g. if you’re teaching a history class interesting facts about different periods of history that students enjoy but are not being covered in class could be shared.

What’s more, you can moderate content being shared in Teams persistent conversation to keep everyone safe. (Click here to learn how to run a Content Search on Teams. Click here to read ICT Admin FAQ for Teams).

Given students will be able to contribute to persistent conversations from any of their devices this opens up great opportunities for learning outside the classroom such as sharing a photo of your backyard if school is closed for snow; or take a selfie photo during term break and play “where in the world is….” with students guessing the location of each other.

Deep Integration With Other Products:

OneNote Class NoteBooks are, of course, built straight into the Teams app and this will likely be the central hub of Teams for many classrooms, with teachers populating content and students contributing their ideas and work into the Collaboration Spaces and their own sections.

However, one of the best parts about Teams is the ability to extend it with third party apps to plug in as Tabs in your team:

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Examples of some of the available apps already, with new, education focused apps being added regularly.

As blogged about earlier, the Meet Now function within Teams allows for both scheduled and ad-hoc video conferencing between students and staff.

Additionally, there are various types of Teams that can be set up and used and teachers and students can seamlessly switch between each team:

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When creating a new Team you’re prompted for what type of Team you’re wanting to bring together to collaborate with.

The PLC (Professional Learning Communities) Team is based on the same structured inquiry based learning that was available in Groups and with the ability to add external team members from outside of your school/organisation coming before the end of the year, then these will be perfect for teachers that participate in cross-school professional development such as the Communities of Learning in New Zealand.

Omaha Schools District Case Study:

“Our students interact and socialize with a larger circle of influence than what we’ve ever had as a society. And when you look at how we prepare students for that type of environment, digital citizenship and literacy really come to the forefront. With technology in the classroom, we focus on the 4Cs – communication, collaboration, critical thinking, and creativity. Microsoft Teams really does all of them.”

I really like that focus on the “4Cs” when it comes to the use of technology in schools and using this as a way to evaluate the usefulness and effectiveness in the classroom:

  • Communication
  • Collaboration
  • Critical Thinking
  • Creativity

Ready To Get Started?

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If you’re ready to get started with Teams, then do check out this overview for ensuring Success With Teams or click one of the specific links below: